Position of Vice President of Finance and Administration at Fulfill

Job title:

Vice President of Finance and Administration


Reports to:

President and CEO


Full time, exempt

Update date:
June 2022

About Fulfill

Fulfill’s mission is to alleviate hunger and enhance food security in Monmouth & Ocean Counties and to ensure that everyone has access to enough nutritious food at all times to sustain active, healthy lives. . Fulfill has over 50 employees.

Our head office is in Neptune, where this position is based, with a satellite branch (The BEAT Center) in Toms River.

Summary of work

Fulfill is looking for an organized and analytical leader for our Vice President of Finance and Administration. Reporting to the President and CEO, this position is a key member of our senior management team and an active participant in strategic decision-making affecting the organization. The Vice President of Finance and Administration provides financial leadership and accountability in support of Fulfill’s mission, while maintaining its financial well-being. The successful candidate will provide regular financial reporting and analysis to inform organizational decision-making and champion policies and procedures across the organization to mitigate risk and ensure responsible stewardship of funds.

This is an exceptional opportunity for a finance executive with operational experience and a proven track record in creative problem solving and change management to join a mission-driven organization.

Professional responsibilities

Strategy and Planning

  • In collaboration with the President and CEO and members of the senior management team, leads the interdepartmental development of operating, capital, grants and development budgets.
  • Develops the infrastructure and systems needed to support strategic initiatives.
  • Acts as a staffing resource for the Finance, Investments and Audit Committees of the Board of Directors, effectively communicating and presenting critical financial issues to the Board. Participates in board and committee meetings, as requested.
  • Closely monitors agency cash flow and prepares financial forecasts as required.
  • Prepares and analyzes monthly financial data as well as banking and investment, cash and related data, and provides briefings to the President and CEO, Board of Directors and other key stakeholders of the agency.

Financial Operations and Accountability

  • Oversees all financial operations (accounting, accounts payable and receivable, payroll and banking) of the organization; monitors the integrity of the general ledger and management systems to accurately report financial activity.
  • Ensures compliance with all regulatory and funding requirements, generally accepted accounting principles (GAAP), internal controls, and Fulfill policies and procedures.
  • Develops, maintains and improves policies and procedures relating to the organization’s financial activities.
  • Coordinates the preparation and filing of agency audited financial statements and Federal Form 990 in a timely manner.
  • Works closely with the operations department on inventory management and controls.
  • Works closely with the Vice President of Development and External Relations on all fundraising activities.
  • Acts as the agency’s principal representative on all financial matters with lenders, investors, auditors and the banking community.
  • Represents the agency at public events and meetings at the request of the CEO.
  • Responsible for the regular review of financial statements with the Finance Committee of the Board of Directors.
  • Engage the Finance Committee to prepare and maintain short, medium and long term forecasts.


  • Works with outsourced IT services to manage all IT functions.
  • Manages equipment leases, including photocopiers and postage meters.
  • Works with Blackbaud on Raiser’s Edge database issues.

Risk management and administration

  • Collaborates with Human Resources on benefits, including negotiations and agreements.
  • Oversees relationships with insurance brokers and providers and oversees the solicitation of insurance proposals. Recommends policies and levels of insurance.
  • Manages all tendering processes and commercial contracts to optimize resources.
  • Leads the development of an annual risk assessment report to identify key Fulfill risks (e.g. financial, programmatic, supply chain, regulatory, operational, technology, etc.), the likelihood of each occurring over the next five years and proposed mitigation measures. Presents key findings and recommendations to the President and CEO.

Management and Supervision

  • Hires, trains and motivates a diverse and skilled workforce committed to Fulfill’s mission and values. Coaches and develops staff to maximize performance, conducts performance reviews, and makes recommendations to the President and CEO regarding salary and employment decisions.
  • Manages the finance department in a financially sound manner by ensuring that appropriate personnel, systems, internal controls, policies and procedures are in place.
  • Creates opportunities for cross-training and skills redundancy within the team to ensure business continuity.
  • Leads, oversees and supports the department with diversity, equity and inclusion as core values.


  • At least 7-10 years of progressive experience in nonprofit accounting, with grant management and food bank experience preferred.
  • A minimum of 5 years of supervisory experience is required for this position.
  • Exceptional analytical and organizational skills.
  • Excellent written, oral and interpersonal communication skills.
  • Technical proficiency in Microsoft Office (Microsoft Word, Excel and PowerPoint) and accounting software (previous experience with CERES an asset).
  • Demonstrated experience in managing people and budgets.
  • Reliable transportation and valid driver’s license required.

Personal qualities:

  • A strategist who knows how to plan, prioritize, multi-task, organize and follow through while remaining highly energetic and focused.
  • A team builder with strong management and leadership skills.
  • Highly motivated, autonomous and ready to work on the job.
  • Committed to being enthusiastic about Fulfill’s mission and programs.
  • Enterprising, resourceful and flexible.
  • Direct and diplomatic, willingly sharing information, listening as well as giving advice and respecting the abilities of others.
  • Ability to translate financial concepts and collaborate effectively with colleagues who do not have a background in finance.
  • Values ​​integrity and honesty.

Salary and benefits

The salary for this position is in the range of $120,000 to $150,000, depending on experience. Excellent services. Fulfill is an equal opportunity employer and encourages qualified individuals to apply for this position, regardless of their personal background.

Working environment

Work is focused on value, goals and deadlines; traveling, driving, walking, standing, bending, lifting and carrying objects weighing more than 20 pounds; computer work; a few long hours. This position works primarily in an office environment.

TO APPLY, please send your resume to [email protected]

Comments are closed.